Midco Contractor Environmental, Health and Safety Policy

Midco Contractor Environmental, Health and Safety Policy

Updated August 2021

This Policy applies to all Contractors and Subcontractors that perform work at a Midco jobsite/facility. While on the premises, Contractors/Subcontractors are expected to comply with all Midco Policies and Procedures and all applicable local, state, and federal regulatory requirements.

Midco’s goal is to promote a safe and healthy work environment for team members, as well as Contractors and Subcontractors. The purpose of this Policy is to provide Contractors/Subcontractors the Environmental Health & Safety Team (EHS) requirements when working at a Midco jobsite/facility.

Policy Statement

Prior to the commencement of work, Midco will communicate the following requirements and information to the Contractor:

• Upon request, the Contractor must submit a copy of their Safety Program to the Midco host. Any changes to the Safety Program during the contracted work must be communicated to the Midco host who may be the Project Manager or General Manager.
• If a Contractor does not have a Safety Program, the Contractor must follow Midco’s Safety Policies and Procedures.
• A copy of a Certificate of Insurance (COI) must be submitted to the Risk Manager for review and approval prior to commencing work. The COI must meet Midco’s minimum insurance standards.
• When necessary, the Midco host must review the relevant EHS Policies and Procedures with the Contractor.
• A representative of the Contractor and designated team member from Midco must review the material. If any differences are identified between the Contractor Safety Program and Midco’s Safety Program, both parties must discuss the best way to effectively create a safe work environment. The agreed upon decision regarding how to proceed must be documented.
• Midco will communicate all required certifications to the Contractor, and the Contractor must provide the supporting certification documentation for verification. This would include, but is not limited to Rigging Certification, Forklift Certification, Competent Climber, Competent Rescue, Permit Required Confined Space Entry Certification, Electrical Safety/Arc Flash Qualified Employee, etc.
• A Midco representative must communicate all relevant information regarding potential hazards at the job site and discuss options to minimize the risk of an incident.
• If any chemicals are needed for the project, the Contractor must submit the applicable Safety Data Sheets (SDS) to the Sr. EHS Manager for approval prior to commencing work.
• The Contractor must identify and communicate to Midco the person who will be responsible for all EHS matters.
• If the Contractor hires a Subcontractor, the Contractor is responsible for communicating all EHS Policies and Procedures and expectations while on Midco’s premises.

Once the Contractor is on site to perform work, the following must take place:

• Unless otherwise agreed in writing, the Contractor must provide their own tools and supplies, and the tools and supplies must be in safe working order.
• When requested by Midco, a Pre-Work Project Meeting must take place with representatives from the Contractor and Midco team members. The following must be discussed:
  • Confirm emergency contact information for all parties.
  • If applicable, all permits must be signed.
  • The Emergency Response Plans must be reviewed including fire evacuation procedures, tornado procedures, chemical spill procedures and the procedure for any other potential emergency situation.
  • If necessary, information regarding the location of emergency medical supplies should be communicated.
  • Any general Midco rules including security protocols, badge use (where applicable), parking, smoking, cell phone use, attire, etc., should be communicated to the Contractor.
• All approved chemicals must be stored and disposed of properly and removed from Midco premises by the Contractor at the end of the project.
• The Contractor is responsible for maintaining a safe work environment, completing daily inspections, and notifying the Midco host of any identified hazards and incidents.

Below are some of the OSHA regulations and Midco Policies and Procedures that may apply during a project:

• Confined Space Entry including Permit-Required Confined Space Entry
• Lockout/Tagout
• Fall Protection
• Electrical Safety including Arc Flash
• Personal Protective Equipment
• Bloodborne Pathogens
• Hazardous Communications
• Powered Industrial Equipment

General Safety Rules:

• Always walk, running is not allowed except in an emergency situation to avoid bodily injury.
• Horseplay, rough housing, vulgar language, or boisterous conduct will not be tolerated.
• All incidents must be reported to Midco host immediately.
• Only Contractors holding a valid driver’s license, and approved by the Midco host are allowed to operate motorized equipment.
• The use of alcohol and illegal drugs on Midco property is strictly forbidden. Any Contractor found to be under the influence of drugs or alcohol will be asked to leave the property immediately, and Midco will make any required reports of such influence.
• All trailer wheels must be chocked before loading and unloading.
• Pedestrians have the right-of-way.
• Do not walk under a raised load.
• At no time is any safety device on a piece of equipment to be removed or made inoperable.
• All emergency exits and equipment must remain clear at all times.
• Good housekeeping practices must be followed at all times.

Work Attire:

• Jeans/work pants, shoes and a shirt must always be worn. Short pants may be approved by the Midco host.
• Clothing that is manually torn, tattered and/or cut may not be worn.
• Clothing with any inappropriate pictures, words or meaning are prohibited.
• No modified tank tops may be worn on a jobsite. Tank tops are prohibited inside a facility.

Training:

• Midco will provide this Policy to the Contractor prior to the commencement of work.
• When applicable, training will be conducted annually to approved Contractors.

Respect in the Workplace:

Midco is committed to maintaining a work environment in which all individuals are treated with respect and dignity, and in which equal opportunity in employment is provided based on individual merit and personal qualifications to employees and all applicants for employment. Midco expects its contractors and vendors to do the same.

Midco employees rightfully expect to work in a professional atmosphere that promotes equal employment opportunities and where discriminatory practices, including harassment, are prohibited. Midco requires each contractor and vendor to treat all Midco employees in a respectful manner and in a way that is uniformly free of bias, prejudice and harassment. Midco prohibits discrimination or harassment of any employee or contractor on the basis of gender, gender identity or expression, race, religious creed, color, national origin, age, sexual orientation, medical condition, ancestry, physical or mental disability, marital status, familial status, covered veteran status, genetic characteristic, and any other characteristic protected by law.

Midco expects its contractors and vendors to maintain a work environment that respects work partners and prohibits discrimination and harassment consistent with this policy.

Report incidents that may violate this policy to your manager.

Failure to abide by this Policy may result in termination of work being performed.